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Employer’s Quarterly Wage Report Filing Options


Texas Workforce Commission (TWC) Rules 815.107 and 815.109 require all employers to report Unemployment Insurance (UI) wages and to pay their quarterly UI taxes electronically. Employers that do not file and pay electronically may be subject to penalties as prescribed in Sections 213.023 and 213.024 of the Texas Unemployment Compensation Act (TUCA).

Electronic Methods for Filing

TWC offers employers and their representatives two free electronic methods for filing reports:

  • Unemployment Tax Services
  • QuickFile

Commercial software is also available through a private company that allows an employer to upload wage reports based on information in the payroll record. For information on this option, visit the Intuit EasyACCT Professional Series section.

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Online Using Unemployment Tax Services

The Unemployment Tax Services system allows employers with 1,000 or fewer employees to file wage reports via the Internet. This free service provides four options for filing:

  • Uploading a file (Excel or comma-separated format)
  • Using an employer's last report as a starting point
  • Entering the wage details manually
  • Submitting a No Wages report when an employer did not pay any wages in the quarter

You must  have an employer account to use this option. For more information, see Unemployment Tax Service Online Wage Reporting. If you do not have an account, you will need to sign up for a User ID and then register. For more information, see Unemployment Tax Registration

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Online Using QuickFile

QuickFile is a wage reporting program you can download for free. It can be used by employers with any number of employees, and agents and payroll providers representing multiple clients. QuickFile transfers wage data in the ICESA (Interstate Conference of Employment Security Agencies), MMREF-1, comma-delimited, or fixed-length formats. For more information, see QuickFile Wage Reporting Program.

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Online Using Intuit EasyACCT Professional Series

Intuit EasyACCT Professional Series is a commercial accounting software program that includes basic write-up, general ledger, live and after-the-fact payroll, customizable financial statements, asset depreciation, bank reconciliation, W-2 and 940 processing, accounts receivable, accounts payable, and Special Reports modules that calculate and create unemployment tax returns that you can file with TWC. Intuit EasyACCT automatically calculates the state unemployment tax when you print payroll checks, or when you run a payroll journal.

Visit Intuit EasyACCT Professional Series for more information about this wage report option.

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Online for Domestic Employer’s Annual Report

Employers with only domestic employees have the option to submit their quarterly reports annually. Domestic employers who report wages and pay taxes annually can use the online Unemployment Tax Services system to submit their tax reports and payments electronically. To learn more about domestic employers’ annual reporting option, see Domestic Employment.

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Other Methods for Filing

The Printed Employer’s Quarterly Report option is only authorized for use by employers who have approved hardship waivers on file with the Commission.

A hardship waiver is granted to employers who either:

  • do not have a computer or
  • do not have access to the Internet.  

For additional information about waivers or filing your report or paying your taxes electronically, please contact your local tax offices.

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